Executive Assistant

  • Part Time, Full Time, Locum Tenens/Traveling, Remote
  • Chicago, IL

24 Seven Talent View Company Profile

Executive Assistant-Contract length: 1 year (potential to extend)-Location: Chicago, IL (Hybrid: 2 days onsite/week)-Hours: Fulltime, M-F (will require some overtime ~5 hrs/wk)-Set pay rate: $31/hrOur client, a large tech and entertainment company is seeking an Executive Assistant! The ideal candidate will provide top-level assistance for a C-Suite Executive or highers. They should be well-organized and be comfortable scheduling meetings and responding to emails, managing travel arrangements, and overall support to their day to day tasks. The ideal candidate will be flexible, will have the ability to anticipate needs, and is a team player who takes initiative.ResponsibilitiesManage travel arrangements including, itineraries, car services, hotel communications, and has an excellent understanding of different time zones both domestically & internationally. Efficiently manages overall scheduleHandles expense management. Completes monthly expenses, gathers receipts, and submits reports in Concur. Coordinates client events from venue selection, to creating invites, and managing guest lists and headcount.Acts as a liaison for internal and external contacts. Demonstrates tech-savviness and the ability to respond quickly to technology requests.Confidently interacts with high-level executives and clients.Is available after typical “work” hours when neededQualificationsProven experience as an executive assistant or in a similar role (6 years+). Bachelor’s degree or equivalent experienceProficient in Microsoft Office suiteStrong calendar management proficiencyProficient in Office 360, Microsoft Teams, Zoom, Concur, Experience in managing multiple priorities, administrative coordination, and logisticsWell-organized, detail-oriented, ability to multi-task with great follow-up skillsStrong written and verbal communication skillsFlexible with overtime as neededTech-savvy with the ability to adapt to new technologies and troubleshoot when needed.

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